Monday, July 1, 2013

Affirmative Action/Equal Opportunity Specialist at Utah Sate University

Position Summary: 
  • Requires a professional with strong analytical, interpersonal, organizational and written/oral communication skills. This position reports to the AA/EO Director with primary responsibility for the development, publication and implementation of the USU Affirmative Action Program (AAP). Other responsibilities include: assisting in complaint investigation and sexual harassment prevention training. Requires a person who possesses excellent analytical and technical skills, initiative and the ability to work independently and confidentially on issues of a sensitive nature. A strong commitment to AA/EO principles and policies and a demonstrated sensitivity to issues affecting women, minorities, persons with disabilities and veterans are required. USU is an Affirmative Action/Equal Opportunity Employer: women, minorities, persons with disabilities and veterans are encouraged to apply.  

  • Research and analyze data and prepare required and requested reports and Percent of Time (30%): [A] Accurately analyze data provided by various sources, to include data for annual Affirmative Action Program (AAP), in a timely manner; [B] Prepare the annual AAP documents and studies as required by law; [C] Accurately interpret results of analysis and prepare reports as required that meet parameters outlined by the Director and federal guidelines; and [D] Conduct thorough research to obtain required data, complete reports, and ensure reports are submitted by deadlines. 
  • Collect & Maintain Data and Percent of Time (15%): [A] Identify in a timely manner data sources for AA/EO information and reporting; [B] Design data & database formats, collect and catalog useable data, ensuring accuracy and relevancy; and [C] As needed, work with USU departments in development of recording, reporting and retrieval systems to provide data to meet federal, state and university requirements and needs. 
  • In coordination with the Director, assist in monitoring the hiring process, and provide AA/EO briefing to faculty and exempt employee search committees as required and Percent of Time (20%): [A] Assist in the development, revision and production of handout materials used in training search committees; [B] Provide briefings to faculty and exempt search committees and assistance pertaining to AA/EO issues as requested; [C] Work with HR and other appropriate entities to review and assist in the development and enhancement of efficient and effective hiring procedures and; [D] collect and analyze data on all hiring actions (includes new hires, promotions, transfers and terminations) and create reports to meet federal and university requirements and needs.
  • In coordination with the Director, conduct intake of issues and complaints and assist in mediation/resolution and Percent of Time (20%): [A] As required, receive initial intake from individuals, making initial determination as to whether the issue may be AA/EO-related and, when appropriate, refer individuals to other offices; [B] Provide instruction pertaining to the USU complaint procedure on an individual and/or group basis as required; [C] Assist in the conduct of investigations to include interviewing relevant parties, and reviewing documentation in an objective, accurate and timely fashion; and [D] Assist in the preparation of recordkeeping forms and final reports pursuant to informal and formal complaint resolution. 
  • Assist in the development and presentation of sexual harassment prevention, diversity and other AA/EO-related training to faculty, staff and students and Percent of Time (15%): [A] Prepare training, visual aids, and handouts, ensuring accuracy and effectiveness of materials and training methods; and [B] Present training sessions in accordance with time allocations ensuring quality and effectiveness of presentation.

Minimum Qualifications: 
  • Effective written and oral communication skills: 
  • Computer skills required: Word processing, spread sheet and data base, proven ability to learn new programs; 
  • Sensitivity and commitment to Affirmative Action and Equal Opportunity - related issues; 
  • Proven ability to explain data sets; ability to understand data details without losing sight of what the data means and how it will be used; 
  • The ability to work independently and confidentially on a variety of issues of a sensitive nature; and 
  • Demonstrated effective interpersonal communication skills, dealing with emotional and sensitive issues   

Preferred Qualifications: 
  • Computer skills; word processing (Microsoft Word) preferred; data base (Excel) preferred   

Application Instructions: 

Along with the online application, please attach the following:
  1. Cover letter: Please provide a detailed cover letter addressing how your qualifications relate to the job responsibilities. 
  2. Resume 
  3. References: Please provide contact information (telephone and/or email address) for three (3) references who can address your knowledge, skills and abilities as they relate to the job responsibilities 
It is recommended that you have the required documents ready to attach before you click on the 'Apply for' link:  apply 

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