Wednesday, October 31, 2012

Human Resource Assistant with Xactware (Orem, UT)


Title:  Human Resource Assistant              
Reports To:  Director of HR
FLSA Status:  Full-Time Non Exempt                      
Department: Human Resources


Summary of Responsibilities

The primary responsibility of the HR Administrative Assistant is to assist the Director of HR in areas specific to Human Resources as well as learning all areas and aspects of administrative support and will act as a back-up to other areas of specialty. The HR Administrative Assistant will answer phones, as well as perform daily tasks as specified.  The HR Administrative Assistant will project a professional image of Xactware to callers, visitors, and fellow employees and conduct themselves in a proper and confidential manner.

Essential functions:
1.     Assist Director of HR in all recruiting efforts, including: career fairs, job posting, screening and tracking of applicants, scheduling and interviewing.
2.     Assist Director of HR and General Managers in keeping job descriptions current
3.     Assist Director of HR in issues pertaining to employee benefits, programs, policies and procedures
4.     Assist Director of HR in keeping all employee and legal documents current
5.     Answer phones/greet visitors
6.     Assist with corporate hosting, company parties, and luncheons as requested
7.     Assist CEO, Vice Presidents and managers as assigned and needed
8.     Train in all areas of HR operations to become a back-up to the other team members
9.     Other duties, projects and assignments as assigned and needed.

Job Qualifications:
1.     Excellent communication skills-both written and verbal.
2.     Familiarity with recruiting and with HRIS systems a plus
3.     Ability to perform several tasks concurrently with ease and professionalism
4.     Proficiency with word processing and spreadsheet software, strong Internet skills
5.     Excellent organizational skills, detail oriented
6.     Ability to work in a team and contribute to the strength and cohesiveness of the team.
7.     Professional appearance, demeanor, and a strong commitment to confidentiality

Working Conditions:
1.     General office working conditions and environment
2.     Occasional exceptional hours as needed to meet deadlines

This job description does not list all the duties of the job.  You may be asked by management to perform other duties.  You will be evaluated in part based upon your performance of the tasks listed in this job description.

HOW TO APPLY:

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